Quality Assurance Agreement QAA

Quality Assurance Agreement.pdf


A. General agreements

A1.  Scope, purpose of the contract
A2.  Quality management system of the supplier
A3.  Quality management system of the subcontractor
A4.  Audit
A5.  Technical documents
A6.  Contract and manufacturing feasibility check


B. Agreements on the product, pre-series production phase

B1.  Advance quality planning by the supplier
B2.  Special features
B3.  Testing process suitability
B4.  Qualifying certification
B5.  Prototyping
B6.  Reason for prototyping
B7.  Testing certificates
B8.  Material data recording IMDS
B9.  Release for series production
B10.  Notification obligation for changes


C. Agreements on the product, series production phase

C1.  Product and process quality in series production
C2.  Approval of deviations
C3.  Product labelling
C4.  Traceability
C5.  Delivery, incoming goods inspection
C6.  Document management, retention periods
C7.  Complaints
C8.  Transportation and packaging
C9.  Supplier assessment
C10.  Continuous improvement process
C11.  Product monitoring
C12.  Supplier insurance obligation
C13.  Special requirements


D. Environmental protection and sustainability

General information
D1.  Prohibitions and declarations of substances


E. References and bibliography


F. Individual amendments and supplements

F1.  Auxiliary agreements to the QAA
F2.  Entry into force of the QAA




Blue marked section numbers/keywords limit the applicability of the respective requirement  to automotive applications.



Novotechnik develops, produces, and sells precise linear and rotary sensors for many different applications in industry and automotive construction.
The high expectations and demands our customers have for the quality of our products require that we work closely with our suppliers as partners.
This Quality assurance agreement (QAA) describes the minimum requirements for the contractual partner's management system with respect to quality assurance, in order to fulfil the agreed or ideal quality targets for delivered products and services. 


A. General agreements

A1. Scope, purpose of the contract

A1.1  All products and services delivered by the supplier are covered by this agreement. The supplier shall perform all deliveries and services for Novotechnik in compliance with this QAA.

A1.2 This agreement sets forth the general framework conditions between the supplier and Novotechnik. Individual amendments and supplements shall always require the written form, and must be listed in point F1. “Auxiliary agreements to the QAA”.

A1.3 If individual parts of this Quality assurance agreement are or become invalid in whole or in part, this shall not affect the validity of the remaining points.

A1.4 This agreement shall apply for an unlimited term. However, it can be terminated by either contractual partner in writing with a 6 month notice period. If this agreement ends, this shall not affect the effectiveness of any ongoing orders.

A1.5 Both parties hereby undertake to keep all information received from the other party confidential, including the content of this Quality assurance agreement, and to use such information only in the interest of the contractual conditions concluded between the parties.

A1.6 The following specifications shall not replace IATF 16949 or DIN EN ISO 9001, nor any statutory/official regulations and valid customer standards.

A1.7 The supplier shall ensure that the products it delivers are manufactured at least in line with generally recognised engineering practice. “Generally recognised engineering practice” includes both the minimum requirements for products, processes, and services defined in the standards and regulations (ISO, DIN, EU, etc.), but also current technical standards that are customary for the industry.
The supplier hereby undertakes to monitor the state of the art and technology. If there are any findings that would objectively be relevant to the quality and safety of the products to be delivered, then Novotechnik must be informed of this promptly and in text form.

A1.8 Achievement of the quality targets agreed under this QAA shall not result in any exclusion of warranty claims, in particular claims for damages by Novotechnik in case of defective deliveries.

A 1.9 This agreement shall replace all previous oral and written agreements regarding the contractual content described in this QAA between the contractual parties, unless otherwise expressly agreed in this QAA.


A2. Quality management system of the supplier

A2.1 The supplier hereby undertakes to develop, introduce, maintain, and improve a quality management system at least in accordance with ISO 9001. Exceptions are possible only in justified cases.

A2.2 A QMS target development stage is agreed to for suppliers whose products and services are used in the automotive industry. The minimum development stage is a certified QM system in accordance with ISO 9001. Exceptions are possible only in justified cases.

A2.3 Valid certificates must be forwarded to Novotechnik without requiring a request to do so, and/or stored on the homepage. If a subsequent certificate is delayed, the supplier must inform Novotechnik of this promptly. If a certificate is withdrawn, it must inform Novotechnik of this immediately.

A2.4 The supplier shall carry out internal audits at planned intervals. For products used in the automotive industry, production process and product audits (based on VDA volume 6, part 3 and part 5) must be conducted in accordance with an audit program.

A2.5 If Novotechnik provides the supplier with production and testing materials within the framework of purchasing deliveries, then these must be treated the same as its own production and testing materials in its QM system, unless otherwise agreed. These must be clearly and permanently labelled as the property of Novotechnik and treated with the proper level of due diligence in business operations.

A2.6 Novotechnik must be granted access to all company facilities and documents relevant to the process/quality following coordination with the supplier.


A3. Quality management system of the subcontractor

A3.1 The supplier shall obligate its subcontractors to comply with the obligations it has accepted under the requirements of this quality assurance agreement, in particular A2.1 and A2.2. Exceptions are possible only in justified cases.

A3.2 If the supplier delivers products used in the automotive industry, then the subcontractors must develop and maintain a management system that meets or exceeds the requirements of ISO 9001, and must have this system certified. Exceptions are possible only in justified cases.

A3.3 Novotechnik can request documented verification from the supplier (such as audit cover sheets) that the supplier has ensured the effectiveness of the quality management system covering its subcontractors.

A3.4 Novotechnik must be notified promptly if a subcontractor is changed. A process and product approval process must be carried out.


A4. Audit

A4.1 The supplier hereby undertakes to permit Novotechnik to conduct system, process, and product audits after prior notification and coordination.

A4.2 The supplier shall grant Novotechnik and its customers, if necessary, access to all company facilities and the right to review documents relevant to the process/quality.

A4.3 If corrective measures are needed, the supplier hereby undertakes to promptly prepare an action plan to implement these in a timely fashion, and to inform Novotechnik of this.

A4.4 If there is a positive audit result from an automotive or automotive supplier company, then this can be recognised by Novotechnik after review.

A4.5 Novotechnik reserves the right to audit these subcontractors as well, with the supplier if necessary, following prior notification and coordination.

A4.6 Reasonable restrictions of the supplier in order to protect its company secrets shall be accepted.


A5. Technical documents

A5.1 Inquiries, orders, and order confirmations to the supplier shall be handled by purchasing. The basis for evaluating quality are Novotechnik's technical documentation, such as

- drawings,
- supplier specifications,
- testing procedures,
- packaging instructions,
- electronic specification data,
- other contractual regulations,
- the purchasing conditions.

Novotechnik's technical documents and purchasing conditions shall serve as the basis for all inquiries and orders.
The supplier's sales and delivery conditions shall not apply. 

A5.2 Each time technical documents are updated, the supplier shall receive an audit notification with a request to confirm the replacement of these documents, at least in the form of a sample cover sheet.


A6. Contractual and manufacturing feasibility review

A6.1 The supplier is required to review the documents it has received or documents listed in an inquiry or order to ensure they are complete and free from contradictions upon request. If information or data necessary for processing are missing, then Novotechnik purchasing must be contacted promptly.

A6.2 As part of the contract and manufacturing feasibility check, the technical details, economic calculations, and schedule shall be reviewed for feasibility before an offer is submitted, and Novotechnik will be informed of any potential risks or potential improvements in text form. Requested changes or details that are unclear must be clarified with Novotechnik promptly. By submitting or accepting the offer, the supplier expressly confirms that the product can be manufactured in accordance with the specifications.

A6.3 The order shall be awarded with the caveat that the supplier shall achieve the defined targets, in particular with respect to quality, price, and scheduling up to the planned start of series production.


B. Agreements on the product, pre-series production phase

B1.  Advance quality planning by the supplier

B1.1 If the inquiry or order awarded to the supplier includes development services, then the requirements shall be defined by Novotechnik in written form, e.g. in the form of a requirement specification, and shall be provided to the supplier with all relevant documents.

B1.2 When performing development services in accordance with the requirement specification, the supplier shall be independently responsible for implementing the results of the advance quality planning and documenting this in a suitable manner.

B1.3 The supplier hereby undertakes to implement appropriate project management in the course of carrying out interdisciplinary development work. This shall be documented in the form of QM or project management plans and can be based on VDA volume 4. This volume must be taken into consideration for products used in the automotive industry.

B1.4 The supplier shall employ suitable preventative methods in the development phase, such as an FMEA, reliability testing, error tree analyses, mould flow methods, etc. and shall document the results.

B1.5 Suppliers whose products and services are used in the automotive industry are required to create and maintain an FMEA.

B1.6 The supplier must take experiences from similar products, such as procedures, process data, capability testing, etc. into consideration. The supplier must carry out appropriate quality and process planning, and must ensure the suitability of the production and testing materials it uses.

B1.7 Coordination on quality and process planning shall be conducted in technical meetings with Novotechnik.

B1.8 The respective valid and applicable statutory regulations, guidelines, and standards, for instance with respect to environmental protection, ESD, EMC, functional safety, etc. shall be defined in coordination with Novotechnik and must be complied with.

B1.9 If the supplier becomes aware that it will not be able to comply with agreements that have been made, then Novotechnik's purchasing department must be informed promptly.

B1.10 Novotechnik must be permitted to review quality and process planning documents upon request.

B1.11 Novotechnik and the supplier shall coordinate on production and testing conditions for sample and pre-series parts, and document these.

B1.12 Series deliveries shall commence only after an initial sample approval from Novotechnik. Approval shall be granted in text form.


B2. Special features

B2.1 The “special features” (product and process features) for the products to be delivered shall be defined in the technical documents, such as in drawings, and delivery specifications, and marked with defined symbols. The supplier must label these, for instance in the FMEA, work/testing instructions and all relevant technical document used for process management using the defined or an equivalent symbol for “special features”.

B2.2 A detailed analysis of the production and testing materials must be carried out and documented in accordance with statistical criteria for all “special features” which are labelled accordingly in Novotechnik's technical documents. If no testing can be carried out due to the low quantity, then verification can also be completed using similar products, following verification, coordination, and written approval from Novotechnik's QA department.

B2.3 Management and monitoring of the “special features” must be coordinated with Novotechnik's QA department. Compliance must be verified through suitable, complete documentation.


B3. Testing process suitability

B3.1 The capability of the testing material must be verified for all testing materials used.

B3.2 Verification must be provided in compliance with VDA volume 5 for products used in the automotive industry. Exceptions are permitted only in text form with Novotechnik's QA department.


B4. Qualifying certification

B4.1 For “special features”, definition and labelling, see also text block Novotechnik drawing (from 01/03/2020), machine and process capability testing must be verified.Exceptions are permitted only in text form with Novotechnik's QA department.

- Machine capability
Min. 50 parts produced in an uninterrupted sequence.
Short-term capability Cmk ≥ 1.67

- Short-term process capability (process performance index)
At least 25 random samples with 5 measured values.
Influences from 5M effective, parameters position and scatter of the resulting distribution not constant (non-stable process).
Preliminary process capability  Ppk ≥ 1.67

- Long-term process capability
At least 25 random samples with 5 measured values.
Representative time period for series production, with all influences to be expected (stable process), e.g. confirmed over multiple days.
Process capability Cpk ≥ 1.33.
for automotive products, a Cpk ≥ 1.67 applies.

B4.2 If the values indicated in B4.1 are not achieved temporarily, then suitable testing methods must be introduced and corrective measures must be taken. A 100% test must be carried out until the capability values are achieved, in order to exclude defective deliveries.


B5. Prototyping

B5.1 The purpose of prototyping is to complete approval of series production if all significant criteria relevant to the material, function, safety, and the process are fulfilled in accordance with the Novotechnik technical documents agreed to with the supplier.

B5.2 Prototypes must be manufactured completely with series production and testing materials under series conditions, and must be presented in the agreed quantity and on time before the first series delivery. The EMPB folder and Novotechnik's technical documents serve as the basis for prototyping.

B5.3 Prototyping for production process and product approval shall be carried out in accordance with VDA volume 2, PPF verification in accordance with submission level 2, or according to the production part approval process (PPAP) for products used in the automotive industry, with part submission warrant (PSW) level 3.

B5.4 The target/actual comparison must be documented in the testing results sheet. The measured values must be able to be clearly associated with Novotechnik's technical documents, for instance, the features must be labelled appropriately on the drawing. All testing features must be checked for each nest for multi-cavity tools.

B5.5 In order to ensure that measurement results can be compared, the testing method and the measuring equipment used must be agreed upon in advance with Novotechnik's QA department if necessary.

B5.6 Functional tests and other tests agreed with Novotechnik and the supplier that are described in Novotechnik's technical documents must be carried out and documented.

B5.7 If it is not possible for the supplier to conduct all measurements and tests, then a suitable entity must be commissioned to do so. Test results from certified service providers will be recognised.

B5.8 Prototypes must be submitted with the assessed initial sample testing report and documents according to the defined submission level.

B5.9 Any deviations detected during prototyping must be agreed upon with Novotechnik before the prototype is presented and must be approved in writing. Prototypes with deviations for which Novotechnik does not grant a deviation acceptance shall be rejected.

B5.10 Complete prototyping documentation shall be submitted electronically using the Novotechnik EMPB folder as a standard process. Any other type and manner of submitting prototyping documents shall be clarified in advance with Novotechnik's QA department.

B5.11 Each prototype delivery shall be packaged separately and clearly labelled as a prototype.

B5.12 Prototypes must also be requested from and implemented by subcontractors

B5.13 if the prototypes are rejected during initial sampling, meaning that further samples are required, then new prototypes with initial sample testing reports must be presented. Any additional costs shall be borne by the supplier, if it was responsible for the rejection.

B5.14 Deviations from Novotechnik's technical documentation that were not identified during the production process and product approval shall entitle Novotechnik to submit complaints regarding these issues at a later time.


B6. Reason for prototyping

B6.1 Prototypes are required

- for new parts, if a new order is placed for a part/product,
- for changes to the product or packaging, for all affected features,
- for changes to drawings or other specifications, for all affected features,
- for changes to purchased parts,
- when exchanging materials,
- for changing production and testing equipment, tools, and production sites,
- for creating new tools,
- for repairs and modifications of tools that impact the product or tool divisions, ejector markings, sprue systems, etc.,
- for changes to production processes, procedures, and equipment, including by subcontractors,
- for changes to subcontractors and service providers,
- for changes to testing processes and equipment,
- after a supplier has been blocked,
-  if deliveries and/or production are interrupted for more than one year.

B6.2 Exceptions affecting the procedure or scope of prototyping are permitted only after prior written approval from Novotechnik's QA department, in particular -  if deliveries or production are interrupted for more than one year, - standard and catalogue parts.


B7. Testing certificates

B7.1 Novotechnik is entitled to request that the supplier provide testing certificates to verify its compliance with product and process features.

B7.2 The required testing certificates must conform to DIN EN 10204. It must always be possible to link these to specific production batches.

B7.3 Required testing certificates must be included with the delivery.


B8. Material data recording IMDS

B8.1 Material data recording is considered a fixed part of prototyping for all delivered products used in automotive construction. The supplier shall enter and update material data into the international material data system IMDS, see also point D1.8. VDA volume 2 specifies further requirements.

B8.2 If this data is not entered into the IMDS or submitted to Novotechnik according to applicable standards, then only a conditional approval may be issued.


B9.  Release for series production

B9.1 After the initial sample testing report has been reviewed, the supplier shall receive the results of the review with a decision from Novotechnik purchasing in text form.

B9.2 If series approval has been granted, this shall not release the supplier from its liability for defects. If prototypes are to be delivered in parallel with series production, then it must be possible to clearly differentiate the two.


B10.  Notification obligation for changes

B10.1 The supplier shall notify Novotechnik's purchasing department in text form of planned changes in the sense of B6.1. The supplier hereby undertakes to obtain written approval from Novotechnik before any change and to provide the quality certifications agreed in this context.

B10.2 Novotechnik's QA department is responsible for determining when prototyping is required and the scope of prototyping.

B10.3 The supplier shall document all changes to the product and process chain in a product and process log, and present this to Novotechnik upon request.

B10.4 These requirements shall also apply to electronic components and software.

B10.5 The first three deliveries after change measures are carried out must be marked as such in the delivery documents and on the packaging.

B10.6 If the supplier implements changes without the approval of Novotechnik, see below under points B10.1 and B6.1, then Novotechnik is entitled to terminate the delivery contracts through extraordinary means, and/or to charge any subsequent costs to the supplier. The supplier shall not be entitled to any reimbursement in case of termination.


C. Agreements on the product, series production phase

C1.  Product and process quality in series production

C1.1 The supplier shall carry out process and test planning for all testing features in order to ensure that the products to be delivered fulfil the specified quality requirements.

C1.2 During series production, the supplier is obligated to implement and verify using suitable quality assurance procedures, such as statistical process regulation or control card technology, that processes are capable and properly managed throughout the entire time of production.

C1.3 The production processes must be monitored, evaluated, and managed on an ongoing basis. All employees must be qualified accordingly, and verifications must be maintained that this qualification has taken place. The supplier is responsible for using effective systems and methods to monitor product and process quality.

C1.4 If the required process capability is not achieved, product quality must be ensured through suitable testing methods (such as 100% testing).

C1.5 If there are process disruptions and quality deviations, their causes must be analysed, corrective measures must be taken and checked for effectiveness.

C1.6 Required data and information must be provided to Novotechnik upon request in text form.

C1.7 If deadlines and delivery quantities cannot be complied with, then the supplier must promptly notify Novotechnik's purchasing department of this.


C2. Approval of deviations

C2.1 If the supplier is not capable of delivering products that conform to the specifications, then it must inform Novotechnik of this immediately and obtain an approval for deviations before delivering the goods. If there are deviations, then Novotechnik's QA department will decide on the next steps.

C2.2 Deliveries (see pt. C2.1) may be made only for the quantity or time period specified by Novotechnik.

C2.3 The supplier must promptly notify Novotechnik of any deviations it has found, even after the delivery is completed.

C2.4 All deliveries made based on a deviation approval must be specifically labelled as such.

A copy of the deviation permit must be enclosed with every shipment.


C3. Product labelling

C3.1 The supplier hereby undertakes to label products, parts, and packaging according to agreements concluded with Novotechnik.

C3.2 The supplier must ensure that the labels on packaged products remain legible during transportation and storage. 


C4. Traceability

C4.1 The supplier hereby undertakes to observe the FIFO principle and ensure the traceability of the manufacturing history for all products it delivers.

C4.2 All measurement and testing results and process data must be clearly associated with specific production batches.

C4.3 Products must be delivered separated by batch. Mixing production batches is permitted only with the approval of Novotechnik.

C4.4  Labels for production batches must be noted at least on the packaging and delivery documents.

C4.5 Batch-relevant information used to label the products themselves will be defined and specified by Novotechnik if required.

C4.6 If an error is found, it must be possible to fully contain the defective products/batches.


C5. Delivery, incoming goods inspection

C5.1 The supplier is responsible for the outgoing goods inspection, and therefore for any faulty deliveries.

C5.2 Novotechnik's incoming goods inspection shall be limited to checking the quantity and checking to ensure the correct goods are delivered, checking them for externally visible damage in transit or damage to packaging, and additional incoming goods inspections based on a skip lot process. Prompt notification shall be provided of any defects found.

C5.3 The supplier must be notified promptly of any defects not found during the incoming goods inspection (see C5.2) once the defects are identified in the delivered products in the course of normal business operations. Because of this, the supplier hereby waives its right to object due to delayed defect notifications.

C5.4 The supplier hereby undertakes to align its quality assurance measures to the incoming goods inspection conducted by Novotechnik.

C5.5 The supplier shall deliver the ordered products using suitable means of transportation, in order to avoid damages or reductions in quality, see also point C8.

C5.6 The supplier hereby undertakes to bear any increased freight costs (special trips, special packaging, etc.) if it is at fault for the defects.


C6. Document management, retention periods

C6.1 The obligation to archive all documents relevant to the process or product shall continue for at least 15 years after the end of production and/or the last delivery.

C6.2 The supplier shall permit Novotechnik to review all process and product records upon request. If the company is liquidated/goes bankrupt, Novotechnik shall be entitled to receive all documents related to Novotechnik's products, if the specified archiving period has not yet expired for these.


C7.  Complaints

C7.1 If an error is found by Novotechnik or our customers, then a test report will be prepared promptly and sent, if possible with error samples, to the supplier.

C7.2 The supplier shall receive parts about which complaints have been submitted returned from Novotechnik if possible, at the cost of the supplier.

C7.3 If Novotechnik notifies the supplier of defects, then the supplier is obligated to analyse all deviations and promptly notify Novotechnik of the cause of the deviations, any measures taken to correct the error and preventative measures, as well as their effectiveness in text form and by the required deadline. Any immediate measures required must be carried out by the supplier within the agreed time period.

C7.4 Reports on error analyses must have clear content and must be complete. An 8D report should generally be used as the format for reporting on complaint handling.

C7.5 If Novotechnik or our customers face production shutdowns, other significant economic damages, or risk to life, body, or health due to a delivery of non-conforming products or products that do not meet the order specifications, then the supplier must correct these issues in coordination with Novotechnik through suitable immediate measures for which it shall bear the costs, if necessary with third parties as well (delivery of replacement parts, sorting or rework, special shifts, analyses, urgent transport, warning information, product recalls, etc.). If the supplier has work carried out by third parties, then it is not released from its obligations to provide training, handle dispatching, and make any necessary replacement deliveries because of this.

C7.6 The supplier shall ensure that no further products which could be defective are delivered to Novotechnik.

C7.7 Complaints result in disruptions and additional expenses in our business processes and cause increased costs. The supplier will be invoiced for these subsequent costs.


C8. Transportation and packaging

C8.1 The supplier must ensure that the quality of the deliveries is not negatively impacted by transportation.

C8.2 Means of transportation, packaging and labelling must be agreed upon with Novotechnik's purchasing department, unless otherwise specified.

C8.3 The supplier must use reusable packaging. If only single-use packaging is available, then the materials must be labelled and must be recyclable. Labels, tags, tape, and packing straps may not interfere with the ability to recycle the packaging materials.

C8.4 Each individual packaging unit must be labelled in a clear and visible manner.


C9. Supplier assessment

C9.1 Incoming deliveries will be assessed based on technical and commercial criteria. The supplier will be informed of the results annually.

C9.2 Results of this assessment will serve as the basis for the ongoing collaboration.

C9.3 If the supplier's performance is unsatisfactory, the supplier undertakes to implement suitable corrective measures and notify Novotechnik of these in a timely fashion.

C9.4 Various circumstances, such as repeated faulty deliveries, critical complaints from our customers, repeated poor assessments, field failures, measures from supplier audits that are not implemented, insufficient complaint management, worsened economic circumstances, a special customer status, loss of QM certificates, etc. may trigger the Novotechnik escalation process.


C10. Continuous improvement process

C10.1 All processes and services carried out by the supplier must be aligned to a continuous improvement process and a zero defect strategy.

C10.2 The supplier must define internal process/product-specific targets in order to measure and evaluate the level of quality achieved, and involve all relevant employees in the process.


C11. Product monitoring

C11.1 The supplier shall inform Novotechnik promptly and in text form even after the delivery of all risks posed by the manufactured products that are relevant to safety, as well as measures taken to avoid these risks.


C12. Supplier insurance obligation

C12.1 The supplier hereby undertakes to conclude and maintain a product liability insurance policy with an appropriate sum insured. Suppliers whose products are used in the automotive sector must conclude a product liability insurance policy with coverage of at least 5 million euros per loss claim and a recall costs liability insurance policy with an appropriate sum insured.

C12.2 The supplier is obligated to inform its insurer of this agreement and provide Novotechnik with written proof of insurance.

C12.3 If the supplier changes its insurance policy, it must submit proof of this change to Novotechnik’s purchasing department without requiring a request to do so.


C13. Special requirements

C13.1 The products are used in sensitive potentiometric and non-contact sensors. All delivered products, components, and parts must be free from dust, burrs, chips, oil, and grease. They must be free from metallic or non-metallic particles, fibres, and lint. This also applies without restriction for all of the load-securing equipment and packaging used. Suitable testing and any necessary corrective measures must be implemented to ensure compliance with cleanliness requirements for the ordered units in a reliable manner, throughout the entire production and logistics chain.

C13.2 Since organic silicone compounds are not compatible with our production processes and products, then these substances shall be used only if silicone contamination is below the defined limit value (see AL 005).


D. Environmental protection and sustainability

General information

Protecting and safeguarding the environment are extremely important to Novotechnik. Therefore, we expect that our suppliers also act in an environmentally-responsible manner and in compliance with the following criteria

-       environmentally-friendly packaging,

-       conservation and protection of natural resources,

-       qualification and motivation of all employees with respect to environmental protection measures,

-       compliance with all valid laws and environmental regulations, 

-       all safety regulations, in particular for hazardous materials,

-       all nationally and internationally valid and applicable technical standards,

-       submission of EC safety data sheets for all substances for initial deliveries and changes to formulations that contain hazardous materials.


D1.  Prohibitions and declarations of substances

D1.1 The use of certain substances in automotive construction, as well as in electrical and electronic devices, is prohibited or restricted under a variety of guidelines. In addition, various associations, companies, and processors have issued a list of substances for which usage is discouraged. Suppliers must consider the restrictions of substances in compliance with the following regulations.
The latest version always applies.

D1.2 Directive 2011/65/EU & 2015/863/EU (RoHS 1 to 3)

RoHS = Restriction of the use of certain Hazardous Substances in electrical and electronic equipment.

D1.3 Directive 2003/11/EC (RoFIS)

Compliance with the EU directive relating to restrictions on the marketing and use of certain dangerous substances and preparations (pentabromodiphenyl ether, octabromodiphenyl ether).

D1.4 End-of-life vehicle directive 2000/53/EC

Restricting the use of certain hazardous substances in cars. The heavy metals listed in the directive (ELV = End of life vehicles) are prohibited.


D1.5 ElektroGx

The Electrical and Electronic Device Act in Germany implements the EU directive RoHS (prohibition against hazardous materials) and WEEE Directive 2012/19/EU (handling electronic scrap). This law regulates the marketing, return, and environmentally-friendly disposal of electrical and electronic devices. Since the WEEE directive is implemented in each country through a specific national law, our suppliers in Germany should be registered.


Global Automotive Declarable Substance List. The former individual VDA list (VDA-232-101) “List of declarable substances and materials in components and materials” was officially replaced by the uniform GADSL (Global Automotive Declarable Substance List).
VDA material sheet 232-102 regulates additional details (This VDA material sheet is a work instruction for declaring substances in components and materials for automotive construction with the help of material data sheets).
The statutory principles and basic processes are described in VDA volume 2. The scope of the material data sheet generally applies to products installed by automotive manufacturers in their vehicles, as well as to original replacement parts marketed by automotive manufacturers.
The material data sheet is considered part of the production process and product approval.

Further information is available at:


D1.7 REACH system

REACH = Registration, Evaluation, Authorisation of Chemicals
Manufacturers and importers must prove that their substances, preparations, and products do not negatively impact either the health of further processors or consumers, nor the environment. This chemical data must be provided to all purchasers and subsequent users. Regulation (EC) no. 1907/2006 has been in force since 1 June, 2007.
The current revision of this directive and the waste framework directive confirm that, as of 5 January 2021, all manufacturers must register their products in an ECHA database (SCIP - (Substances of Concern In articles as such or in complex objects (Products)) if they contain an SVHC substance or substances in a concentration of > 0.1% (W/W).



Automotive industry database fulfilling the requirements of the end-of-life vehicle directive 2000/53/EC (IMDS = International Material Data System).


D1.9 National and international specifications for the transmission of information

Regardless of these regulations, national and international specifications for transmitting information on occupational and environmental protection must be observed, such as the EC safety data sheet in accordance with directive EU-2015/830. If the components or statutory regulations are amended, an updated version must be submitted.


D1.10 Changes in product composition

Compliance with these requirements by our suppliers forms the basis for ensuring our products can be used in a safe and environmentally-friendly manner. We must be notified promptly of any changes to product composition.


D1.11 Conflict minerals

Novotechnik has customers who are listed on the US stock market and who are subject to reporting requirements under the “Dodd-Frank-Act Section 1502 (Conflict Minerals)”. This act obligates them to disclose whether the products they manufacture or produce on a contract basis contain “conflict minerals” that are necessary for the function or production of these products, and that directly or indirectly support or finance any armed groups in the Democratic Republic of Congo (DRC) or certain neighbouring countries.
The goal of this regulation is to prevent the financing of armed groups in the DRC through raw materials mining and trade. “Sec. 1502 Dodd-Frank Act” does not prohibit the use of conflict minerals, but works based on a “name and shame” principle. Companies obligated under this regulation in the supply chain must disclose:
-  whether conflict raw materials are contained in their products, regardless of the quantity used - conflict raw materials which are only used in the production process but not part of the final product are not included - and, if so,
-  whether they come from the DRC or neighbouring countries.
EU directive 2017/821 laying down supply chain due diligence obligations for Union importers of tin, tantalum and tungsten, their ores, and gold originating from conflict-affected and high-risk areas applies. Currently, extensive due diligence and review obligations along the supply chain are binding for EU importers of so-called conflict minerals.
Conflict minerals are: Tantalum (Ta), tin (Sn), tungsten (W), gold (Au)


D1.12 Packaging Act

The German Packaging Act (VerpackG) implements the European packaging irective 94/62/EC in German law. It regulates the use of packaging as well as the return and recycling of packaging waste.
The law replaced the existing packaging regulation (VerpackV) in 2019, and was updated in 2021. The VerpackG2 applies only in the Federal Republic of Germany as of 3 July 2021.
Since the European packaging guidelines are implemented in each country through a specific national law, our suppliers in Germany should be registered.

D1.13 POP Directive

The Stockholm Convention regulates the handling of persistent organic pollutants (POP). These can harm people and the environment.

Persistent organic pollutants can be particularly damaging to people and the environment due to the following characteristics:
- They are very long-lasting (persistent)
-  They accumulate heavily in organisms (bioaccumulation)
- They are highly poisonous to people and animals (toxic)
- They have a high potential to be transported over distances

The Convention obligates nations worldwide to prohibit or restrict certain POP, or their manufacturing, use, import, and export. The EU implements these requirements for all member states in the POP Directive.


E. References and bibliography

DIN EN ISO 9001*
VDA publication series*
* The latest version of the documents indicated always applies


and further internet sources


F. Individual amendments and supplements

F1. Auxiliary agreements to the QAA

The following auxiliary agreements and/or amendments to the items listed in this QAA have been concluded (or use a separate attachment):

F2. Entry into force of the QAA

The Novotechnik quality assurance agreement in the version of 02/2022 shall come into force upon signing by both parties, and shall be concluded for an indefinite term. Unless otherwise agreed, either contractual partner may terminate the agreement in compliance with section A1.4.


February, 2022